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Budget/Expense Coordinator in Plano, TX at GTA

Date Posted: 9/13/2018

Job Snapshot

  • Employee Type:
  • Location:
    Plano, TX
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Title: Budget/Expense Coordinator
Job ID: 18-00580

Location: Plano, TX
Pay rate: Open and Highly competitive
Type of hire: Contract
Additional Benefits: Healthcare, Dental, Vision, 401(k), company paid holidays and more!

Position Responsibilities:
Accounting (25%):
  • Create, develop and submit to CT management, appropriate and accurate financial related accrual forms.
  • Coordinate with functional budget coordinators to track vendor scheduled payments monthly.
  • Prepare and submit monthly JVs (journal entries).
  • Research expenses within monthly Hyperion retrieves.
Budget/Forecast (35%):
  • Monitor monthly variance against Budget for all teams
  • Support annual budget preparation and reporting as necessary.
  • Prepare and deliver financial summaries that report actual results and forecasts.
  • Communicate expected financial impact to CT Managers / CPOs and Accounting/Budget team for changes between forecasts
  • Create and maintain Budget Tracking worksheets by team, research and review variances with managers and TMS Finance
  • Company car – coordinate annual budget to vehicle services and monthly monitoring of actuals
  • Upload Annual Budget and quarterly forecasts using Excel template and Hyperion Smart View retrieve
    • Quarterly forecasts (June, September, December)
    • Annual Budgets (January – February)
JRN Tracking (15%):
  • Prepare and maintain master JRN tracking schedules for Job Requests issued from Japan
  • Monitor expenses for JRN related Purchase Orders
  • Prepare and submit monthly JRN invoicing to include hours and dollars submitted from CPOs
  • Confirm Job Completion reports for each JRN are filed timely by CPOs
  • JRN Management reporting as determined
SOWs / Procurement (15%):
  • Verify Supplier SOW fee tables for accuracy and prepare SOW scheduled payment worksheets to accompany purchase requisitions; Communicate with Contracts team regarding errors and required EC approvals
  • Prepare and submit requisitions for Purchase Orders
  • Monitor requisitions through CT Management approval process and communicate with the Procurement Department to obtain status regarding issuance of purchase orders.
  • Review invoices for payment in Coupa, track against approved P.O.s to monitor sufficient balances
  • Track invoice approval requests to ensure signatures are obtained in a timely fashion for prompt payment.
  • Communicate with vendor representatives
  • Assist with documentation for EC requests, including cover sheets and related schedules
Procedures (10%):
  • Prepare requests for new Department IDs and Project codes
  • Maintain and update documentation of current accounting and budget procedures
Other Special projects:
  • As needed
  • Strong focus on quality and detail
  • Advanced ability with Excel, including pivot tables and VLOOKUPs
  • Experience with Hyperion
  • Experience with SAP
  • Strong understanding of accounting concepts, including accruals and budgeting
  • Strong written and verbal communication skills, including a collaborative mentality
  • Strong ability to collaborate with team members and managers to meet deadlines
  • Ability to multitask and work in a fast-paced environment
  • Familiarity with contracts to obtain relevant data, such as amounts and due dates
Please acknowledge that you understand that your answers to the following questionnaire will be part of your submittal to our client, and that you will answer each question as thoroughly and professionally as possible.
  1. Do you have an exceptional ability with Excel, including pivot tables and VLOOKUPs? If yes, please detail.
  2. Do you have prior Toyota work experience or ANY Toyota affiliation, in any capacity?
  3. Do you currently have any family members working at Toyota?
  4. What is the day and month in which you were born (We do not need the year)?
  5. Please provide the last 5 digits of your Social Security Number (Toyota requires information to create your profile)
  6. What is your acceptable hourly rate for this position?
  7. What is the highest level of education you have completed?
  8. Are you currently working? If not, when was your last day of employment?
  9. When would you be available to interview? When are you able to start this position, if selected?
  10. If you currently do not live near the job location and the commute is too far for you, are you willing and able to relocate at your own expense?
  11. Do you require a visa sponsorship? If you currently have sponsorship, other than a TN visa, please state the type of sponsorship and when it will expire. Please give month and year. If you are able to receive extensions to the sponsorship, please note how many additional years.


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