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Budget/Expense Coordinator in Plano, TX at GTA

Date Posted: 1/3/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Plano, TX
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    1/3/2019

Job Description

Title: Budget/Expense Coordinator
Job ID: 19-00009 (694983)
Location: Plano, TX
Pay Rate: $28-$34/hr
Additional Benefits: Health, Dental, Vision, 401(k), company paid holidays and more!
Type of hire: Contract
Shift: 1st Shift
 
Responsibilities:
Budget/Forecast/Accounting Responsibilities:
  • Prepare and update Annual Budget and Quarterly Forecasts using Excel template and Hyperion Smart View retrieve
  • Quarterly forecasts (June, September, December)
  • Annual Budgets (January – February)
  • Track vendor scheduled payments monthly (including approvals for deliverable or time/materials)
  • Submit appropriate monthly and annual accruals, approved by Manager and/or CPO
  • Review Invoices for payment in Coupa, track against approved P.O.s to monitor sufficient balances
  • Monitor monthly variance against Budget
  • Research expenses within monthly Hyperion retrieves
  • Prepare JVs (journal entries) and submit to Accounting/Budget team
  • Communicate expected financial impact to Connected Technologies Managers / CPOs and Accounting/Budget team for changes between forecasts
  • Provide cost estimates for long-range forecasts to Strategic Planning team
  • Prepare company leased car report annually
 
Statement of Work/Vendor Payment Responsibilities:
  • Review contracts to understand impact to budget
  • Verify SOW fee tables for accuracy and prepare SOW scheduled payment worksheets to accompany purchase requisitions
  • Communicate with Accounting/Budget and Contracts teams
  • Communicate with vendor representatives
 
Job Request Number (JRN) Tracking Responsibilities:
  • Monitor expenses for JRN related Purchase Orders
  • Prepare and submit monthly JRN invoicing to include hours and dollars submitted from CPO
  • Confirm Job Completion reports for each JRN
 
 
Requirements:
SKILLS & EXPERIENCE:
  • Exceptional ability with Excel, including pivot tables and spreadsheet forecasting
  • 3+ years accounting or budget experience
 
PREFERRED SKILLS & EXPERIENCE:
  • Experience with Hyperion preferred
  • Microsoft Office Suite (Word, PowerPoint, Outlook)
 
General Skills and Experience:
  • General understanding of accounting concepts, including accruals and budgeting
  • Familiarity with contracts to obtain relevant data, such as amounts and due dates
  • Strong written and verbal communication skills
  • A collaborative mentality
  • Ability to multitask and work in a fast-paced environment
 
EDUCATION:
  • Bachelor's degree in Finance or Accounting/Business OR equivalent experience
 
Prescreen Questions:
  1. Please describe your previous experience as a Budget/Expense Coordinator as it relates to this position.
  2. Do you have prior Toyota work experience or ANY Toyota affiliation, in any capacity?
  3. Do you currently have any family members/spouse working at Toyota?
  4. What is the day and month in which you were born (We do not need the year)?
  5. Please provide the last 5 digits of your SSN (Toyota requires this information in order to create your profile).
  6. What is the highest level of education you have completed? Which field of study is this degree in and from which university did you graduate?
  7. Are you currently working? If not, when was your last day of employment?
  8. What is your 'acceptable and 'ideal base compensation for this position? We would like to make sure we don't price you out of consideration, but you know what the numbers are that you need (Please Do Not put negotiable)
  9. When would you be available to interview and start this position, if selected?
  10. If you currently do not live near the job location and the commute is too far for you, are you willing and able to relocate at your own expense?
  11. Are you able to work in the U.S. without need for a Visa, other than a TN Visa for Canadian citizens?
 
Please note that if you are a current GTA employee or are currently employed by one of our clients, we are unable to assist you. However, if you know someone who is seeking employment and is qualified for one of our open positions, you could benefit from our Bonus Referral Program.
 
Bonus Referral Program
If you refer someone we hire, we can offer up to $250 for contractors after they are on the job for 90 days and up to $500 for direct hires after they are on the job for 90 to 180 days, depending on the customer's payment terms.

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