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Department Assistant (18-00166) in Ann Arbor, MI at GTA

Date Posted: 5/2/2018

Job Snapshot

  • Employee Type:
  • Location:
    Ann Arbor, MI
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Title: Department Assistant (18-00166)
Location: Ann Arbor, MI
Pay Rate: $18-23.50/hr.
Additional Benefits: Health, Dental, Vision, 401(k), company paid holidays and more!
Type of hire: Contract
Shift: 1st

Position Responsibility:
  • Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings
  • Budget creation and budget tracking support
  • Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing, reconcile PO's with actual expenditures)
  • Invoice receipt and payment confirmation
  • Monthly accrual preparation and submission
  • Budget corrections ? preparation and submission of correction request
  • New Hire Setup/Preparation (for new account/PC/CAD machine setup, applications access, update & distribution of org/seating charts, etc.)
  • Travel arrangements (provide backup for Department Travel Planner)
  • Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors)
  • Office Layout Support
  • Maintain/update Assistant Reference Manual
  • Maintain office supply room (office supply orders)
  • Mail distribution
Position Requirements
  • Minimum 5 years of general office/department support experience
  • Excellent verbal, written, and interpersonal skills
  • Excellent customer service skills
  • Proficient in MS Office (Outlook, Excel, PowerPoint & Word)
  • Strong ability to work independently and with other members
  1. Please rate your skill levels with the following (1-10):
  2. Outlook
  3. Excel
  4. PowerPoint
  5. Word
  • Please share any highlights in regards to customer service and department support experience.
  • Do you have prior Toyota work experience or ANY Toyota affiliation, in any capacity?
  • Do you currently have any family members working at Toyota?
  • What is your acceptable hourly rate for this position?
  • What is the highest level of education you have completed?
  • Are you currently working? If not, when was your last day of employment?
  • When would you be available to interview? When are you able to start this position, if selected?
  • If you currently do not live near the job location and the commute is too far for you, are you willing and able to relocate at your own expense?
  • Are you able to work in the U.S. without need for a Visa, other than a TN Visa for Canadian citizens?