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Department Assistant in Saline, MI at GTA

Date Posted: 1/12/2019

Job Snapshot

  • Employee Type:
  • Location:
    Saline, MI
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Title: Department Assistant
Job ID: 18-00750 (686544)
Location: Ann Arbor, MI
Pay Rate: $18-$22/hr
Additional Benefits: Health, Dental, Vision, 401(k), company paid holidays and more!
Type of hire: Contract
Shift: 1st Shift
  • Assist with clerical and admin projects.
  • Work with general Microsoft Office applications
  • Filing, scanning, photocopying, faxing, organizing, multitasking, setting up meetings and reserving conferences rooms.
  • Arranges and makes notifications of appointments and travel reservations/arrangements leveraging the Corporate Travel Desk (BCD Travel).
  • Maintain and submit Travel Expense Reports and P-Card logs for PCE2 Team Members assuring timely submission and accurate documentation;
  • Provide support in researching any discrepancies/issues to reconcile budgeting issues.
  • May independently research and obtain information for complex reports and special assignments.
  • Contacts company personnel at all organizational levels to gather information in support of department operations
  • Participate in department administrative staff support meetings; provide administrative and secretarial backup for other Department Assistants as needed.
  • Assist PCE2 GM & Managers in Special Projects such as Budget & BDR Tracking.
  • Assist PCE2 GM & Managers in preparing in 1) monthly Open PO reply to Purchasing Group and 2) monthly PCE2 Accrual Report to A&F-AA.
  • Share responsibility with NH mentor to conduct the following training to new hires: PeopleSoft Expense Report System, P-Card Process, Travel Vision Online Travel Arrangement System, PR-PO Process, Time & Labor Timesheet Entry.
  • Assist PCE2 GM in tracking Capital Project status.
  • Assist annual BOK/TRIM maintenance activities.
  • Responsible for handling of PCE2's TMNA Reports: assign report number and distribute report within TMNA and to TMC including Tech admin. Create and maintain the PCE2 TTC/Technical Report Index.
  • Schedule Department Meetings and prepare meeting agenda to support meeting facilitator.
  • Order non-general supply as-needed and monitors non-general supplies budget and make recommendations to managers regarding purchase decisions.
  • Department project lead for administrative activities (Ex: Capital asset management, budget tracking, procure and schedule test vehicles)
  • Advanced Knowledge of Microsoft Outlook, Word, Excel, PowerPoint and familiarity with Visio and Access databases preferred.
  • Working knowledge of PeopleSoft systems preferred.
  • Good verbal, written and interpersonal skills along with the ability to communicate thoughts, ideas and concerns effectively.
  • Strong organizational skills with exceptional attention to detail.
  • Proactive, self-starter and ability to work independently to complete assigned tasks with minimal supervision.
  • Excellent follow-up skills.
  • Proven ability and exceptional professionalism and judgement in interfacing effectively with associates and contingents at all levels.

Required Minimum Education and Experience:
  • High School diploma or higher
  • Some post-secondary education preferred
  • 3+year administrative support experience required

Prescreen Questions:
  1. Please describe your previous experience as a Department Assistant as it relates to this position.
  2. Do you have at least 3 years of administrative support experience?
  3. Do you have prior Toyota work experience or ANY Toyota affiliation, in any capacity?
  4. Do you currently have any family members/spouse working at Toyota?
  5. What is the day and month in which you were born (We do not need the year)?
  6. Please provide the last 5 digits of your SSN (Toyota requires this information in order to create your profile).
  7. What is the highest level of education you have completed? Which field of study is this degree in and from which university did you graduate?
  8. Are you currently working? If not, when was your last day of employment?
  9. What is your 'acceptable and 'ideal base compensation for this position? We would like to make sure we don't price you out of consideration, but you know what the numbers are that you need (Please Do Not put negotiable)
  10. When would you be available to interview and start this position, if selected?
  11. If you currently do not live near the job location and the commute is too far for you, are you willing and able to relocate at your own expense?
  12. Are you able to work in the U.S. without need for a Visa, other than a TN Visa for Canadian citizens?

Please note that if you are a current GTA employee or are currently employed by one of our clients, we are unable to assist you. However, if you know someone who is seeking employment and is qualified for one of our open positions, you could benefit from our Bonus Referral Program.

Bonus Referral Program
If you refer someone we hire, we can offer up to $250 for contractors after they are on the job for 90 days and up to $500 for direct hires after they are on the job for 90 to 180 days, depending on the customer's payment terms.